Looking for a business email address and can’t decide between G Suite and Office 365? Looking for a comparison of Google Apps vs. Office 365 to see which one is better? Professional business email and productivity tools are available through G Suite (formerly Google Apps) and Office 365 for easier collaboration. We’ll compare G Suite and Office 365 in this article to help you decide which is best for your company.
G Suite and Office 365: What Are They and Why Do You Need Them?
Getting a professional business email address is usually the next step after creating a website.
A professional business email address, unlike your @gmail.com or @outlook.com email, is branded with your company name: [email protected]
While most WordPress hosting companies provide a free business email address, they can’t compete with G Suite and Office 365’s powerful business tools, which include but are not limited to more reliable emails, file storage, calendars, notes, video conferencing tools, and more.
Gmail, Google Drive, Google Docs, Sheets, Slides, Calendar, Keep, Hangouts, and other Google apps are all part of Google’s G Suite, which you’re probably already familiar with.
Outlook, OneDrive, Word, Excel, PowerPoint, One Note, Skype, and other Microsoft apps are included in Office 365.
You can save money on software licenses, installations, running an IT department, and more by using cloud productivity suites. All of your data is stored in the cloud, making it simple to access files from any device, anywhere. This is useful if you run a remote business or travel while maintaining a WordPress blog.
When is it necessary to use G Suite or Office 365?
If you run a small business website, you should get started using these business tools right away. Both companies provide plans for small businesses that are priced per user.
It provides you with professional business tools right out of the gate. You can scale up as your company grows by hiring more people or upgrading your account.
As a result, let’s compare G Suite vs Office 365 to see which is better for your company.
Which is less expensive: G Suite or Office 365?
When you’re first starting out, the cost is a major consideration. You need to pick a solution that is within your budget.
Let’s compare the prices of G Suite and Office 365 to see which one gives you the most bang for your buck.
Pricing for G Suite
G Suite is available in three different pricing options.
- Basic – $5 per month per user for 30 GB of cloud storage.
- $10 per user per month with unlimited cloud storage for businesses.
- Enterprise – $29 per month per user, unlimited storage.
Note: For business and enterprise plans, unlimited storage is available only if you have more than 5 users; otherwise, each user is limited to 1 TB of storage.
Pricing for Office 365
For medium and small businesses, Office 365 has three different pricing plans.
- Business Essentials costs $6 per user per month.
- $10 per month per user for businesses
- Premium Business – $15 per month per user
The pricing plans with an annual commitment are listed below.
- $5 per month per user for Business Essentials
- $8.25 per month per user for businesses
- $12.50 per month per user for Business Premium
- Enterprise E1 costs $8 per month per user.
- Enterprise ProPlus costs $12 per month per user.
- E3 Enterprise – $20 per month per user
- E5 Enterprise – $35 per month per user
1 TB of cloud storage and 50 GB of email storage is included in all plans.
Which is the less expensive option?
Both solutions have competitive pricing, making it difficult for small businesses to choose which is the best fit for them. Thankfully, there are other factors to consider.
For businesses and enterprises with more than 5 users, G Suite, for example, offers unlimited cloud storage with their business and enterprise plans.
On the other hand, all Office 365 plans, including the business essentials plan, include 1 TB of cloud storage. This is a substantial amount of storage, but it is not limitless.
Another benefit of G Suite is the ability to make free local calls using Google Hangouts and Google Voice. Skype for Business is included in Office 365 for Business Premium and higher plans. To make local calls, you’ll also need to buy Skype credits.
G Suite is the winner.
Feature Comparison: G Suite vs. Office 365
Both office suites come with a slew of features that will help you run your business more efficiently. Let’s take a look at those features and see how they compare between Office 365 and G Suite.
Business Email That Is Professional
You can create professional business email accounts using your own domain name with both G Suite and Office 365.
G Suite is a business version of Gmail.
G Suite allows you to create email accounts by registering a domain name or using an existing domain name. For each user, you can create up to 30 email aliases.
G Suite is built on the same platform as Gmail, so you’ll be using the same interface for your business email address. Your email would also work with the Gmail mobile apps.
You can use your email with any popular desktop mail client, such as Thunderbird or even Microsoft Outlook if you prefer.
Outlook for Business in Office 365
You can also create professional email addresses with your own domain name using Office 365. It provides each user with 400 email aliases.
It makes use of Outlook, which has a web version, a full-featured desktop email client, and mobile apps, as well as a web version. The mobile and web apps for Outlook aren’t as good as they could be, but the desktop client is quite popular.
You can also use your Office 365 email address with other email clients, and those emails will be delivered to your Gmail inbox.
File Sharing and Storage in the Cloud
File storage is one of the primary benefits of using a cloud productivity suite. All of your files can be saved in the cloud so that you can access them from anywhere, on any device, and easily share them.
G Suite and Office 365 both make it simple to store and share files.
Google Drive Cloud Storage is part of the G Suite.
With the basic plan, each user gets 30 GB of cloud storage, unlimited storage with the business and enterprise plans, and 1 TB of storage for each user if you have less than 5 users on the business or enterprise plan.
Google Drive is used to store and manage files. It comes with apps that you can install on your phone, tablet, or computer. This enables you to quickly access and share files stored in the Drive, as well as make them available offline.
Google Drive also makes sharing files with coworkers or anyone else a breeze. You can send files via email, let others view or edit them, or even let them download them.
It has a much better search feature for finding files, shared folders, a team drive (a Google Drive shared with all users on your account), and a more user-friendly interface.
Many WordPress backup plugins also allow you to store backups of your website on Google Drive. You can safely store all of your website backups on the cloud if you have unlimited storage.
OneDrive Cloud Storage is part of Office 365.
All Office 365 plans include 1 TB of cloud storage for each user. This is a substantial amount of storage, but it is not limitless. In addition to your drive storage limit, each user gets 50 GB of email storage.
It stores and manages files using OneDrive, which has a desktop, mobile, and web apps. OneDrive, like Google Drive, allows you to sync files and easily share them.
If you have a Windows 10 or Windows 8 computer, OneDrive is already installed. This makes saving and sharing files to the cloud even easier. You can also open files from OneDrive directly in Microsoft Office and other default PC apps.
Office 365 and G Suite Business Apps
Both Office 365 and G Suite include a number of apps for creating documents, spreadsheets, and presentations, among other things. You can also edit files directly from your cloud storage in those apps.
Let’s take a look at the apps available on both platforms and see how they compare.
G Suite’s Apps
G Suite includes Gmail, Google Docs, Sheets, and Slides, Google Calendar, Keep, Hangouts, and Photos, among other Google apps.
On all operating systems, these apps work best in a desktop browser. For both Android and iOS, Google has mobile apps for each of them. If you already have an Android phone, the mobile versions of their apps may come pre-installed.
Some Google apps have offline versions that you can use in your browser. However, their offline functionality is limited, and you must make each file available for offline editing separately.
G Suite does not include full-featured desktop applications that you can install on your computer. Their web apps, on the other hand, are quite feature-rich, and you’ll be able to get the job done in most cases.
G Suite apps are better suited for remote teams or organizations that store all of their data in the cloud because of their web and cloud-only features.
Apps in Office 365
Microsoft Office apps such as Word, Excel, Powerpoint, Outlook, and OneNote are available with an Office 365 business subscription. These apps are still the most feature-rich and comprehensive office application suite available for desktop computers.
Office 365 also has web and mobile versions of these apps, but they are limited in the same way that Google Docs is. The desktop apps in Office 365 set a high bar that no other web or mobile app has been able to match.
These apps are a great option for businesses tied to the Microsoft ecosystem with Windows PCs, and they can be a deciding factor in which platform you choose.
G Suite vs. Office 365 Collaboration Tools
The real reason companies want to use cloud-based office suites is to improve collaboration. This is one of G Suite’s and Office 365’s main selling points.
Let’s take a look at how they both handle collaboration and what tools they have to help teams get things done.
G Suite includes collaboration tools.
G Suite began with only cloud-based apps. Their main focus has been on easy sharing and communication between teams since the beginning.
Hangouts for video conferencing and text messages are included. Hangouts also works with Google Voice, allowing you to make free local calls and send SMS in the United States and Canada.
G Suite also allows multiple users to work on the same document at the same time. Users can make suggestions, review changes, and revert back to a previous version of a document by leaving comments and notes on it.
Tasks, to-do lists, events, and timelines are simple to create with Google Calendar and Google Keep, and you can share them with your team or anyone else in the world.
Office 365 includes collaboration tools.
Office 365 tries to imitate the behavior and appearance of the desktop versions of Microsoft Office. As a result, their collaboration tools are a little more difficult to find and use.
Multiple users can collaborate on the same document at the same time. Users can quickly leave notes, suggestions, and comments.
Text messaging and video conferencing are handled by Skype. Free Skype-to-Skype video conferencing and calls are available, but not free Skype-to-phone calls. To make local or international phone calls, you’ll need to purchase a Skype number and credit.
Note that the Office 365 for Business and Business Essentials plans do not include Skype for Business. Only the Business Premium and Enterprise plans have this feature.
Overall, Office 365 lags behind in terms of collaboration tools, making it less appropriate for remote teams.
Security: G Suite vs. Office 365
When it comes to cloud applications, one of the main concerns for small businesses is security. Let’s take a look at how G Suite and Office 365 safeguard the information you store on their cloud platforms.
Security Features in G Suite
G Suite is built on top of Google’s cloud infrastructure and adheres to the same security standards as Google. This includes detecting suspicious activity, phishing attempts, and other hacking attempts automatically.
Google allows you to set different policies as an administrator to prevent unauthorized access to your admin console or any of your user accounts. You can use Two-Factor Authentication for all of your users and enforce it.
It also has a data leak protection feature, which allows you to set keywords to prevent any outgoing communication. All documents and attachments in G Suite are scanned for spam, viruses, and malware.
Security Features in Office 365
Multiple Factor Authentication can be enabled for all user passwords in Office 365. It also employs its own AI tools to learn each user’s work habits in order to detect suspicious activity and alert them if anything appears to be amiss.
A data loss prevention tool is included to guard against data theft and leaks. Using your organization’s device management tool, you can also limit user access to company-issued devices.
All documents, emails, and attachments in Office 365 are scanned using Microsoft’s spam, virus, and malware detection tools.
Conclusion – Which is Better: G Suite or Office 365?
The cloud productivity suites G Suite and Office 365 are both excellent. They both make it possible for your company to collaborate, store files online, and share them easily. They both allow you to work from any location and on a variety of devices.
G Suite, we believe, is a far better option for small business owners. It’s a lot easier to use, and their web and mobile apps are excellent. You probably already use a lot of their apps, such as Gmail, Calendar, Photos, Google Docs, and others.
Another benefit of G Suite is the cost. You can buy more storage if you’re on a basic plan, and their business and enterprise plans include unlimited storage.
G Suite also has a much more user-friendly administrative control panel with a wealth of documentation. This alone will save you time as a small business owner when adding employees and managing accounts.
Office 365 is better suited to businesses with a large number of employees who work from a single office and use Windows PCs. Their desktop apps are excellent, especially if you are using Windows.
At the end of the day, it all boils down to which platform you’re more comfortable with. G Suite will appeal to anyone who uses Gmail for personal email. If you’re used to Outlook, Office 365 will be a dream come true.
We hope this article assisted you in determining which of Google’s G Suite and Microsoft’s Office 365 is superior.